Visitor
A short briefing on the rules for moving around the site and a signature on a tablet. Done in a minute at reception, and the confirmation is tied to the person, not to a sheet of paper.
People entering the site and employees
Safety Briefing module
A signed sheet in a drawer is impossible to find and no one tracks when it expired. This does the same job — for visitors, suppliers and your own people — but with validity, languages and a traceable confirmation.
Why it matters
Proving the briefing happened is harder than giving it
Any gatehouse can walk someone through the rules. The trouble starts a year later, when you have to prove it happened — who signed, when, in which language and whether it still holds.
The module covers everyone who enters the site — visitors, suppliers, drivers and your own employees. For external people it is a briefing before entry; for employees, training that recurs. The same records hold both, because in terms of proof it is one and the same problem.
The briefing is created directly in the records. The person signs on a tablet or passes a test on a training PC, the system records the validity and generates a PDF confirmation with their details, the declaration text and the signature.
On the next arrival the validity is checked automatically. If something is missing, the operator sees it before letting the person in. The module is sold separately and works even where you handle visitor records differently or not at all.
What it eliminates
- Paper that gets lost or can't be found
- A validity spreadsheet kept by hand next to attendance
- Re-briefing someone who is already valid
- Arguing over whether the briefing ever happened
- Interpreting for foreign-language workers
Who it applies to
Visitor, supplier or your own employee
The scope differs, the records don't. A rule is built from person type, department and role — so the same tool covers a one-off visitor and a warehouse worker's recurring training.
Supplier and external worker
A fuller training session with a test, because they work on the site. The validity is tracked and checks itself on the next arrival.
Your own employee
Training that recurs and differs by role — one for the warehouse, another for drivers. The overview shows whose validity is running out before it does.
Two modes
A short briefing or full training
They differ in length and in where they take place. Both end with a signature and a confirmation.
Reception — signature
A short briefing on the rules for moving around the site. The operator ticks which briefings apply, the person signs on the tablet, and a confirmation is issued for every selected briefing at once.
Training PC — test
A full training session with a step-by-step presentation and a multiple-choice test. The pass threshold is configurable, and a failed test can be retaken. Once passed, the person signs right at the station.
How it goes
From rule to confirmation
The operator doesn't decide what's mandatory — a matrix does, based on how the person is classified.
Rule matrix
You define in advance which briefings apply to which person type, department and role.
Registration
On arrival the system checks what the person has and what is missing or expired.
Selection
For each missing briefing, the operator sets the language and where it will be completed.
Presentation
On the training PC the presentation runs in parts — images, video and PDF.
Test
Multiple-choice questions, scoring against a pass threshold, and the option to retake.
Signature
A declaration and a signature. Without it, the briefing can't be completed.
Confirmation
A PDF for each briefing and the validity written into the records.
Signature
With a finger, a pen or a signature pad
The signature area runs right in the browser and works with a finger, a pen or a mouse. So on a touchscreen or a pen tablet you sign with nothing extra — there is nothing to install.
Signature pads with their own display are a different matter. They speak through their manufacturer's library and a browser can't reach them by design, so a small program on that computer handles them. We support Wacom STU and signotec (the Sigma range), and the program detects on its own which pad is currently connected.
The declaration text appears on the pad's display and the person signs directly on it. Between signatures, the pad can show your welcome screen — a logo or a greeting.
The gatehouse and the training PC don't have to use the same brand; each location detects its own. Adding another brand is a change only in that program — the web part stays the same.
What you can sign on
- Touchscreen — with a finger
- Pen tablet and stylus
- A mouse, when nothing else is available
- Wacom STU — a pad with its own display
- signotec Sigma — a pad with its own display
What it runs on
Desktop, laptop, tablet or phone
The whole module is a web application — nothing to install, and the interface adapts to the display. At reception you usually work on a desktop, signing is handled on a tablet, and the training station runs on an ordinary PC in the browser's full-screen mode.
The station isn't tied to one type of device: its address opens on a tablet you hand to the person, too. Content management and overviews open from anywhere — even from your phone on the way out of a meeting.
The exception is USB hardware — a signature pad with its own display needs a computer. On a tablet or phone you sign with a finger straight on the display, so nothing is missing; it's just done differently.
A typical setup
- Reception desktop — operation and selection
- Tablet for signing the declaration
- Training PC or tablet for the presentation and test
- Phone or laptop for overviews and content management
What it looks like
Set the rules once, and the station runs itself
It's about schematic interface previews with sample data, not screenshots from live operation.
Capabilities
What the module can do
- An obligations matrix by classification
- Two modes — reception and training PC
- Multiple briefings at once with a single signature
- Language variants of a single briefing
- Any variant's completion counts for all
- Configurable validity in days
- A test with a pass threshold and retakes
- Signing with a finger, pen or mouse
- Wacom STU and signotec signature pads
- Runs on a PC, laptop, tablet, or phone
- A PDF confirmation for each briefing
- An overview of expired and soon-to-expire
- A queue of people for each training PC
- Chaining another briefing for the same person
- Content managed by the customer from the web
- Presentations from images, video and PDF
- Importing a ready-made briefing from a ZIP
- Different briefings on different stations
You manage the content yourself
Without us and without touching the program
Presentations, test questions and materials are created and edited directly in the web administration. You upload images, video or PDF, assemble the presentation's parts and write the questions, marking the correct answers.
If you already have a briefing prepared elsewhere, it can be uploaded all at once from a ZIP archive — the slides become presentation parts and a test is built from the included file.
Each language is a separate briefing with its own presentation and test, but they stay together: at registration it is offered once, and the operator picks the language for it.
What you can upload
- Images — JPG, PNG, GIF, WEBP, SVG
- Video — MP4, WEBM, MOV with playback controls
- A PDF presentation embedded in the page
- Downloadable documents (PPTX, DOCX)
- Up to 250 MB per file
The training PC needs no installation. On the computer you just open the station's address and leave it open — ideally in the browser's full-screen mode. Each station has its own selection of safety briefings it offers, so no one is sent to it by mistake.
Multilingual
People take the briefing in a language they understand
We deliver the safety briefing and the entire kiosk interface in several languages — typically Czech, English, German and Polish, and, depending on your workforce, others (Russian, Ukrainian, Romanian and less common languages). Adding a language is a matter of a language pack, not a change to the program.
Each language has its own content attachment for the briefing, so it doesn't rely on a foreigner “somehow getting” the Czech text. If a content version is missing, the system automatically falls back to English, and we add the language on request.
And above all: completing it in any language counts as done across all languages. Someone who took the Ukrainian version doesn't have to do the Czech one — and in the overview it shows as one valid briefing.
How it handles languages
- Interface and content in multiple languages
- A dedicated content attachment per language
- Automatic fallback to English
- Completion in one language counts for all
- A new language without touching the program
Frequently asked questions
What people ask most often
Who provides the briefing content?
You do. The briefing content is your responsibility and tends to differ for each operation — we provide the system that presents it, verifies it with a test, has it signed and stores the record. We can help with filling it in, but the text must be approved by your safety officer.
Do we have to buy a specific signature pad?
No. You can sign with a finger on a touchscreen or with a pen on an ordinary tablet — nothing extra is needed there. If you want a pad with its own display, we support both Wacom STU and signotec, and the program at the gatehouse detects on its own which one is connected. The gatehouse and the training PC can happily use different brands.
Does everyone have to take a test?
No. For the short briefing at reception, people simply sign. A test makes sense for suppliers and employees, where you need to prove the person understood the content — and it's set per briefing type, not across the board.
What about foreign-language people?
Each language is a separate variant with its own presentation and test. Completing any variant counts for all — someone who took the English version doesn't have to do the Czech one.
Can it be used without your gatehouse?
Yes, the module is sold separately and runs on its own. Many customers tackle the briefing first, because audits push for it, and add visitor records later.
Does it also cover recurring employee training?
Yes, in the matrix employees are the same person type as anyone else — they just have their own rules by department and role. The system tracks validity and shows in the overview whose is running out. Your safety officer sets the content and the interval; we supply the records and the proof.
Can it handle briefings other than safety?
Yes. You create the briefing type yourself — this is also how people commonly handle briefings on personal-data processing, site movement rules or driver training. The module's name comes from what it is used for most often.
How does it connect with visitor records?
By connecting to the visitor management system. Then the validity is checked right at arrival registration and the operator sees what the person is missing. Without the connection, the briefing is entered separately.
Interested in the Safety Briefing module for your operation?
Describe how things work at your site today. We'll come back with a proposed scope and a price — or start by building your specification in the configurator.