Visitor
A short briefing on movement rules and a signature on a tablet. Done in a minute at reception; the certificate is tied to the person, not to a sheet of paper.
For EHS and safety managers
Digital records of trainings and visitor briefings
The audit does not care that the briefing happened — it cares about the proof. Digital records with validity, language versions and PDF certificates cover visitors, contractors and your own employees.
Why paper is not enough
Proving the briefing happened is harder than giving it
Any gatehouse can walk a person through the rules. The problem starts a year later when you must prove it happened — who signed, when, in what language and whether it is still valid. Paper in a drawer cannot carry that, and a hand-kept validity spreadsheet fails with the first staff change.
The answer is the Safety Briefing module: the briefing is created directly in the records. The person signs on a tablet or takes a test at a training PC, the system writes the validity and generates a PDF certificate with their details, the declaration text and the signature.
On the next arrival the validity is checked automatically — staff sees what the person lacks before letting them in. The module is sold on its own and can be deployed even where you handle visitor records differently or not at all.
What it eliminates
- Papers that cannot be found
- A hand-kept training validity spreadsheet
- Re-briefing someone who is already valid
- Arguing over whether the briefing ever happened
- Interpreting for foreign-language workers
Who the records cover
Visitor, supplier or your own employee
The scope differs, the records do not. The rules come from a duty matrix by person type, department and position.
Contractor and external worker
A fuller training with a test at the training PC, because they work on site. Validity is tracked and checked automatically on the next arrival.
Your own employee
Recurring trainings by department and position — different for the warehouse, different for drivers. The overview shows whose validity ends before it ends.
Evidence you can show
Languages, validity and proof that can be found
Each language is a separate variant of the briefing with its own presentation and test — typically Czech, English, German and Polish, and more depending on your workforce. If a content language is missing, the system automatically falls back to English. Completing the briefing in any language counts across all of them.
The test has an adjustable pass threshold and can be retaken; without a signature the briefing cannot be completed. Every completion produces a PDF certificate traceable to the person — at an audit you filter the records instead of dragging out binders.
You manage the content yourself in the web admin: presentations from images, video and PDF, test questions, language versions. A rule change does not wait for a supplier.
What the records watch
- Validity of each briefing in days
- An overview of expired and soon-to-expire
- A PDF certificate for every completion
- Language versions with an English fallback
- A check on every arrival
We are not a safety training provider and we do not stand in for your safety officer. You supply and approve the content of the rules — we supply the technology that presents it in the right language, verifies it with a test, has it signed and issues the proof at any later time.
Frequently asked questions
What EHS managers ask most often
How do I prove to an auditor that an external worker was trained?
You look the person up in the records and find their PDF certificate with the declaration text, date, language and signature. No hunting for paper — you filter the records.
How do you handle foreign drivers and workers?
Briefings run in language versions with their own presentation and test; if a content language is missing, English is used automatically. Completion in one language counts for all.
Do we need a kiosk for this?
No. The module is sold on its own: a short briefing is signed on a tablet at reception, the full training runs on an ordinary PC in a browser. It connects to the e-Recepce kiosk but does not require it.
Does it also cover recurring employee trainings?
Yes. Employees have their own rules in the matrix by department and position, the system tracks validity and the overview shows whose is ending. Content and periods are set by your safety officer.
Can it handle briefings other than safety?
Yes — you create the briefing types yourself. Data protection consent, site movement rules or driver trainings are commonly handled the same way.
Want briefings provable at the first attempt?
Tell us who you brief today and how you prove it. We will come back with a proposed scope and a price.